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Asset Tracking & Inventory Management

What Is Asset Tracking And Inventory Management?

Organizations strive to gain greater control and efficiencies when managing their assets—technology systems, office equipment, and people. These tools help manage the complete lifecycle of particular assets, track their location to ensure assets are not missing or stolen, and ensure upgrades and system deployments run effectively. Both barcode scanning and RFID are key technologies used to accomplish asset and inventory management.

As organizations bring inventory into their warehouses they are concerned with where product is stored, how it is distributed to locations and customers, how to track units sold, and when to replenish inventory. In many cases, an asset and inventory management system can automate these processes and improve inventory positions and forecasting models.

Asset tracking and inventory management are key technologies that allow organizations to manage their assets and inventory to the greatest advantage. When managing assets, we cover both RFID and standard barcode scanning technologies. Data collection technology allows for lifecycle management of an asset, helping organizations gain maximum usage from items and ensuring systems run at 100% efficiency.

As organizations increasingly become virtual there is a need for even more enhanced versions of inventory management. Online customers want the ability to see into a virtual warehouse and to know—to the minute—how many units are in the warehouse. That becomes possible with inventory management tied into point of sale systems, forecasting models, and automation.

What Does An Asset Tracking Solution Look Like?


How Will Asset Tracking And Inventory Management Benefit My Organization?

By employing an asset tracking or inventory management system, your organization can achieve multiple benefits, including:

  • Cost Reduction—Optimize inventory, reduce shrinkage, and lower labor costs
  • Increased Revenue—Reduce out-of-stock SKUs, better monitor sales trends to optimize sales revenue
  • Improved Efficiencies—Increased accuracy, reduction of data entry errors, and automated data collection to provide real-time monitoring
  • Increased Visibility—Gain greater insight into key aspects of your organization

How Can I Help My Organization Embrace Asset Tracking And Inventory Management Solutions?

When considering asset tracking and inventory management systems, it’s wise to:

  • Identify your organization’s objectives—What do you want to track? How do you want it managed? What systems should be integrated into your solution?
  • Develop a site survey and technology plan—Understand that asset and inventory data will need to be collected and analyzed in order to determine the right solution.
  • Create a pilot program—If asset management and inventory tracking technology is new to your organization, it is often recommended to pilot your solution in a small area of your organization. Piloting will help you to refine requirements and better understand the components needed.

What Comprises An Asset Tracking And Inventory Management Solution?

There are several main technologies to choose from:


  • Scanners—Scanner selection is based upon the need to scan 1D or 2D barcodes. The mobility and ergonomics of the scanner should be considered as well as the need to integrate scanning into other tools such as a weigh scale.
  • Mobile computers—Can scan 1D and 2D barcodes, including the increasingly popular QR code. They leverage local Wi-Fi networks and carrier-based services for external communication.
  • Printers—In some barcode environments, a printer is needed for custom labels or tags.

Radio Frequency And Identification (RFID)

  • RFID Tags—RFID tags store information that identifies the asset or inventory item to which it is attached. Asset tags communicate with an RFID reader to track the movement of assets or inventory throughout the environment.
  • RFID Readers—RFID readers are antennas that use radio waves to collect data from RFID tags within range of the antenna. Unlike a barcode scanner, an RFID reader does not require line of sight to communicate with the RFID tag.
  • Mobile Computers and RFID Reading—These units have RFID capability built into them but instead of only reading RFID, they have mobile computers that also read 1D and 2D barcode symbologies.


For both barcode scanning and RFID technologies, software is required to enable asset and inventory tracking on multiple features, including asset type and serial number, as well as to provide detailed reporting.

Getting Started With Asset Tracking And Inventory Management

Your Account Manager and solution architect are ready to assist you with every phase of choosing and leveraging the right solution for your IT environment. Our approach includes:

  • An initial discovery session to understand your goals, requirements, and budget
  • An assessment review of your existing environment and definition of project requirements
  • Detailed vendor evaluations, recommendations, future design and proof of concept
  • Procurement, configuration, and deployment of the final solution
  • Ongoing product lifecycle support

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