How OpenText and Dropbox Simplify Cloud Data Management for Small Businesses

From handling cloud data to scaling cloud operations, here’s how your small business can access cloud benefits without complexities.

Small businesses often rely on local drives or on-premises file systems for their data. These often get expensive to maintain as data volumes grow and more employees need remote access.

That’s why your business needs a solution that scales with your data and flexibly transfers local assets to the cloud.

Our partner solution from Dropbox offers a convenient transition from on-premises file systems to a secure and centralized cloud-based workspace. With its intuitive interface and support for over 175 file types, businesses can migrate everything from contracts to creative files without disrupting ongoing work.

This way, SMBs can start using cloud capabilities without a complex migration. Dropbox’s desktop applications are sufficient for transferring data files from local computers to its cloud platform without IT training.

Here’s how Dropbox can help you transfer data to the cloud:

• Cross-device sync ensures files are available on Windows, Mac, Android and iOS.
• Smart content suggestions and auto-organized folders make cloud navigation simple.
• Large file streaming up to 2TB reduces wait times during uploads and downloads.
• LAN and delta sync for accelerating transfers and saving bandwidth by syncing only changed data.

Once the business data is in the cloud, the next step is to ensure it can be accessed by remote teams securely. Small businesses need access controls, permissions and the ability to integrate with existing tools they use.

Dropbox offers several collaboration features that enable teams to share, create and review files from within the interface. The following capabilities simplify data access for improved productivity.

• Real-time syncing and in-file comments allow members to access shared files together.
• Shared folders and links allow members to share content with control via permissions and passwords.
• Granular access settings can be used to set view, edit or comment-only access.
• Dropbox Paper and Dropbox Replay support co-editing and visual reviews.
• Seamless integrations with existing tools such as Microsoft 365, Google Workspace, Slack, Zoom and more.

As per CDW’s 2025 Canadian Cybersecurity Study, small organizations experienced an increase in cyberattacks, rising from an average of 259 in 2024 to 276 in 2025, which is higher than the overall average for Canadian organizations of 241 incidents per year. The study also noted that cyberthreat detection times for small organizations rose from 4.0 days in 2024 to 6.8 days in 2025.

With this increased frequency of cyberattacks, small and medium businesses need to focus on protecting their data.  

Both Dropbox and OpenText Secure Cloud offer built-in safeguards that meet rigorous security standards without adding administrative complexity.

Security capabilities offered by Dropbox

• 256-bit AES data encryption at rest and in transit to prevent attackers from misusing sensitive business data.
• Multifactor authentication (MFA) and password-protected links.
• Ransomware detection and version history to recover from attacks.
• SOC2 and ISO 27001 compliance support for businesses.

OpenText Secure Cloud capabilities

OpenText Secure Cloud Platform offers a streamlined, all-in-one solution designed to simplify cybersecurity management and enhance operational efficiency.

• A unified platform for managing various cybersecurity tools and settings such as MDR, email security, backups and more.
• Real-time analytics dashboards for monitoring threats and activity.
• Centralized support and security recommendations tailored to each business.
• Cloud-to-cloud backup and recovery for popular SaaS applications such as Microsoft 365, Google, Salesforce and Dropbox.
• Together, these tools allow small businesses to keep their data secure without building complex infrastructure or hiring large security teams.

Beyond business productivity, small businesses may want to use the cloud for business processes such as CRM platforms, payroll and client servicing. These processes need a systematic management approach to avoid cloud sprawl – losing track of cloud resources.

The Canadian Cybersecurity Study noted that 37.6% of small businesses report IT security budgets cover only essential operations. Hence, they need to be resourceful with their security investments.

OpenText Secure Cloud is designed to improve the manageability of cloud apps, licences and workflows by bringing everything onto a single dashboard. Here’s how it simplifies cloud management for small and medium businesses:

• Unified console to manage security tools, licences and subscriptions.
• API and professional service automation (PSA) integrations with HaloPSA, ConnectWise Manage, Autotask and others.
• Order history, task alerts and calendar views for efficient operations.

Additionally, several Dropbox features also enable small businesses to manage the sprawl of their data:

• Easily manage access permissions across multiple cloud file applications in one interface.
• With AI-powered search, members can quickly find what you’re looking for both within and beyond Dropbox.
• Bring projects, content and meetings onto a unified pane to avoid using multiple apps for various purposes.

Scalability is a key cloud benefit for SMBs as traditional on-premises systems can be costly and hard to scale. A cloud storage solution can be expanded or compressed based on data demands while charging for only the storage consumed.

Dropbox and OpenText are both built to support long-term scalability, allowing businesses to leverage the cloud confidently.

Salability features from Dropbox

• Scale storage and access for growing teams with granular permissions.
• Add integrations as you grow, from eSignatures (Dropbox Sign) to project management tools.
• Advanced search and tagging features to manage growing content libraries.

Scalability features from OpenText

• Scalable security bundles for endpoint and user-based products.
• Data-driven recommendations to optimize security configurations as your environment evolves.
• Flexible billing and product bundling to grow with your organization.

CDW Canada’s small business specialists offer personalized support to help you find the right technology to meet your business’ needs.

Our dedicated account managers offer tailored solutions from partners like OpenText and Dropbox that suit your scale and employee needs. We focus on supporting you throughout your cloud journey, from assessment to deployment to managing cloud assets.

CDW key value drivers for small businesses

• Expert consultation and planning: We understand your business needs and design cost-friendly cloud solutions.
• Seamless implementation: We ensure partner technology is integrated smoothly into existing business systems.
• Scalable solutions: We provide scalable deployment options and continuous support for evolving business needs.

With CDW’s value-added services, you can start moving assets to the cloud securely and see the benefits faster.