9 Ways a Document Scanner Can Transform Your Office
Choosing the right scanner that offers compatibility with existing systems can streamline operations and transform the way your office or organization works. Read on to see how Epson scanners can help evolve your workflow.
Far too many organizations still rely on legacy tools and manual processes to maintain records and files. This means too much time shuffling papers, and not enough time doing work that matters. Switching from paper to digital document management systems helps your business stay nimble, organized and productive – and document scanners are a key tool to make that happen.
Choosing the right scanner that offers compatibility with existing systems can streamline operations and transform the way your office or organization works. Read on to see how Epson scanners can help evolve your workflow.
How a document scanner can transform your office
Document scanners are an important piece of equipment in today’s modern office, and this handy tool provides a variety of benefits for businesses. From sustainability to compliance, here are nine ways a document scanner can improve your workflow.
1. Streamline operations
Optimize your document management time. Document scanners improve efficiency by reducing your time spent on managing, organizing and storing hardcopy paperwork, freeing it to be spent on more important tasks.
2. Keep records current and accessible
Scanning documents into a management system can help you organize, access and update records with ease. In contrast to paper documents that can only be viewed in a single location, scanned documents can be managed and tracked between multiple locations and people.
3. Improve efficiency
Document scanners digitize records, making it quicker and easier to find the information you need to serve your clients better.
4. Reduce risk of error or loss
Every time a manual entry is performed from a hard copy document, the possibility of human error is introduced. Document scanners can help eliminate some of the mistakes that might be made – by reducing steps and better safeguarding the integrity of your information.
5. Free up physical space
Filing cabinets and document storage take up a lot of room, increasing a company’s need for square footage as well as the associated costs. Document scanners allow you to digitize your records instead, taking up less physical space and storing your most critical information on computers, local drives and local networks.
6. Increase security
Documents often contain important or sensitive information. Scanning documents can help to increase the security of client and employee information because you may be able to better control access to your network and electronic documents. Digitization of documents reduces the risk of physical documents becoming misplaced or stolen, while enterprise-grade security measures can help to provide consistent security for data and documents while stored on computers, local drives and local networks.
7. Meet compliance regulations
Document management systems use encryption, access control and authentication to help improve the confidentiality of your data. This allows you to more easily work towards fulfilling compliance requirements for legislation such as General Data Protection Regulation (GDPR), the Personal Information Protection and Electronic Documents Act (PIPEDA), Canadian SOX (C-SOX) and others.
8. Integrate with other tools
Epson document scanners have over 100 software certifications, allowing you to integrate with virtually any software system including EMR software and OCR accounting software.
9. Gain peace of mind
Look for a brand with track record of quality and dependability. Take advantage of free test offers to try before you buy. Extended warranty plans provide additional peace of mind when it comes to servicing and coverage of your equipment.
3 ways Epson document scanner technology can help streamline your healthcare business
1. Start with Epson engineering
Epson document scanners are designed from the ground up to deliver exceptional, road-tested reliability. They’re built for high performance and dependability, including their quick-replacement limited warranty.
2. State-of-the-art software compatibility
For great document scanning made easy, you’ve got to work with the best available applications. Epson offers TWAIN and ISIS drivers that can provide seamless compatibility with virtually any software.
3. Choose from an award-winning portfolio
With a broad portfolio of exceptional document scanners, Epson offers award-winning products. There’s a great reason why Epson document scanners keep scoring awards from leading industry publications.