CDW Services / eProcurement Services
Simplify IT Procurement with Custom eProcurement Services
Streamline your IT procurement process, cut costs and take control of your spending. Our custom eProcurement integrations connect with leading enterprise resource planning (ERP) platforms so your team can focus on the work that matters.
Save Time and Money
Increase efficiency and lower transaction and fulfillment costs with electronic invoicing through one interface.
Self-Service Purchasing
Your staff can find and buy the products they need. That frees up your IT purchasers and speeds up procurement.
Custom Catalogues
Limit purchases to compatible items you trust, filtered by brand, price, part number and model.
Centralized Support
Your account manager is your single point of contact and connects you with CDW IT experts for the solutions you need.
Integration Capabilities
We support PunchOut and Roundtrip, API ordering and asset management. We can set up EDI and integrate with your ERP.
Available Anywhere
Our eProcurement services are available across Canada and beyond. Our specialists help you get started wherever you work.
FEATURED CASE STUDY
Supporting Global Migration and Growth With eProcurement and ServiceNow®
On a tight deadline, CDW transformed the procurement and asset management processes of a global research and advisory firm during a major SRM platform migration. See how CDW led change management for end-user adoption and cut end-user fulfillment time by 40%.
Trusted eProcurement Partners
We work with over 300 trusted ERPs and marketplaces so you can integrate without friction.
That includes Coupa, SAP Ariba, Oracle, Workday, Jaggaer, GHX, ESM and Vroozi.
Success Stories
See how our eProcurement services drive real results for businesses.
Managing orders, tracking shipments and reconciling credit card charges couldn't be easier, and our accounts payable team loves the CDW portal. Our account manager is super knowledgeable and responsive. Lots of companies talk about partnership, but CDW proves their commitment to their customers and suppliers daily.
Chief Security Officer, Medium Business (100-500 employees)
If you need a solid procurement partner, look no further. CDW Account Teams have often saved the day for myself over the last 10 years of my ongoing partnership with CDW with multiple organizations.
Senior IT Director, Medium Business (100-500 employees)
Capabilities
We integrate seamlessly with your organization and will support your specific needs.
Catalogue Variety
We offer PunchOut, flat file catalogues, custom landing pages and more.
Electronic Ordering
Submit electronic orders through HTTP, SFTP, API and EDI connections.
Custom Reporting
Keep tabs on your eProcurement through JSON or SFTP asset management reporting.
Expanded Formats and Methods
We support x12, cXML, CSV and XML data formats, plus HTTPS, SFTP, AS2 and VAN communication methods.
Wide EDI Compatibility
We support EDI document exchange types 810, 850, 855, 856 and many more.
Solutions to Fit Your Needs
No matter your business size or goals, we offer a range of procurement solutions built around your needs.
Explore our full solutions and amplified services.
Which Option Is Best for Your Organization?
Solutions Explained
IT Asset Management
Rubi gives you up-to-date asset reports you can modify and generate on demand. API lets you set up JSON or SFTP asset reports delivered automatically on a daily or weekly schedule. ePro lets you automate and schedule asset reporting through Secure File Transfer.
EDI Return Documents
ePro supports these inbound EDI documents: 810 Invoice, 832 Vendor Catalogue, 846 Inventory Advice, 855 Purchase Order Acknowledgment, 856 Advance Ship Notice, 110 Air Freight Invoice, 210 Motor Carrier Freight Invoice, 214 Shipment Status, 820 Payment Order/Remittance Advice, 823 Lockbox, 824 Application Advice (Lock Box Response) and 828 Debit Authorization.
We also support these outbound EDI documents: 846 Inventory Report, 850 Purchase Order, 867 Product Sales Report, 215 Shipment Information (Manifest), 820 Payment Order/Remittance Advice and 828 Debit Authorization.
Custom Catalogues
Rubi includes a free Purchase Authorization System (PAS) that shows your users the right items at the right price. CDW's Catalogue API uses JSON to give customers real-time pricing and inventory status, plus any special pricing or catalogue restrictions. With ePro you can build custom landing pages that showcase specific products for your organization.
Electronic Invoicing
ePro supports customer-specific EDI mapping for unique billing, shipping and fee handling, which cuts AR/AP processing and error correction time.
Electronic Ordering
Rubi can be set up for cost centres and unique billing and shipping addresses, attach purchase orders, control payment methods and add special notes. Our API sends orders in XML or JSON and returns order status and advance shipment connections. ePro offers EDI mapping for unique billing, shipping and fee handling.
Detailed Reporting
Rubi reporting is built into your signed-in experience. ePro customers get every Rubi reporting benefit plus reporting on approved and denied orders. You can also track ePro ordering in your ERP or marketplace.
End-User Workflow Management
Rubi includes a free Purchase Authorization System (PAS) that lets users create and manage workflows to streamline purchases and control spending. ePro combines Rubi roles and permissions with custom punchouts that connect to your ERP or marketplace.
Contact Us
Request an ePro Solutions Discovery Meeting
Ways to reach us:
Complete the form and an eProcurement solutions expert will reach out to you soon.
Learn more about Rubi, why CDW and the industries we serve.